ARTICLE 1
GENERAL PROVISIONS
1.01 NAME OF THE
ASSOCIATION
(a) The Association
shall be called Society of UNN Schools (SUNNS).
1.02 MEMBERSHIP
Membership shall
be open to all those who attended either the UNN Primary or Secondary Schools.
1.03 VISION
An empowerment
by past men and women of University of Nigeria Schools to help with affairs
of the UNN Community, UNN schools and their families.
1.04 MISSION &
OBJECTIVES
The association
is organized, as a non-profit body, to achieve the following:
(a) To be of assistance
in any way, shape or form to University of Nigeria Schools and the UNN
community in general.
(b) To work together
and cater to the general welfare of our members, in health and sickness
as determined by the majority of the members,
(c) To get acquainted
with each other,
(d) To mediate
between and amongst members in conflict issues brought before the association
and being so assigned by the majority of the membership,
(e) This association
shall cooperate with all similar Nigerian Associations in all matters concerning
Nigeria, and
(f) The Association
shall conduct its affairs as permitted by the laws and regulations of the
United States of America.
1.05 REGISTRATION
AND ANNUAL DUES
(a) Registration
shall be a one-time payment of $50.00 (workers) and $30.00 (students).
(b) Each individual
member shall pay annual dues of $30.00 (workers) and $15.00(students).
Such dues shall be paid quarterly.
c) All fees
or dues are subject to change as may be determined by a majority of the
membership.
d) All members
must make good all their outstanding debts to the Association by no later
than the 6th month of the year.
1.06 MEETINGS
(a) The Association
shall meet quarterly during the last Saturday/Sunday of the month. If for
any reason this meeting could not take place, a change will be made as
deemed necessary.
(b) The Association
shall meet regularly at a venue designated as the meeting place. This venue
shall be rotated among members in alphabetical order, per family. If for
any reason this venue is not available for a particular meeting, the members
shall make any changes deemed necessary.
(c) The General
Secretary and Publicity Director shall arrange for meetings.
(d) The President
shall call an emergency meeting whenever necessary.
(e) Two officials
and three members shall form the quorum. For emergency meetings, the quorum
shall not apply.
ARTICLE II
RIGHTS AND PRIVILEGES
2.01
All active members
(financially up-to-date and fulfilled their duties and obligations to this
Association) of the Association are accorded full rights and privileges
of the Association.
2.02
In pursuant of
2.01 of Article II, the rights and privileges of the Association include
(a) Right
to vote and be voted for.
(b) Right
to hold office.
(c) Right
to represent the Association in official functions, if asked to do so.
(d) Right to a
gathering or other social activities when the Association is officially
informed of the member’s plan.
(e) All gatherings
shall be financed through levy and shall be held at a member’s residence.
2.03
(a) When a member
is
i) getting married
he/she shall be entitled a gift worth $50,
ii) graduating
he/she shall be entitled to the sum of $50, to use at his/her discretion.
iii) having a baby
christening and informs the Association, he/she shall be entitled to a
gift worth $50.
(b) When a member
is hospitalized, a delegation of the Association shall visit the member.
(c) When a member
is bereaved (i.e. death in the immediate family – father, mother, spouse,
and children), the immediate family shall receive the sum of $100 from
the Association. All members shall be expected to pay a condolence visit
on a day designated by the Association.
(d) If a member
dies, members shall be visiting the family of the deceased until the funeral
ceremony is completed. The member’s family shall receive the sum
of $200 from the Association. Members shall hold an all night wake
at the residence of the deceased the night before the burial or repatriation
of the body. Each member shall bring food, drinks, etc.
ARTICLE III
DISCIPLINARY ACTIONS
3.01
(a) All members
of the Association are subject to the Association's discipline. Any action
for discipline shall be taken only after a hearing in a general meeting.
(b) Any member(s)
participating in any activity or activities, which two-third of the membership
considers anti-association, shall be disciplined up to expulsion.
(c) Conditions
for disciplinary actions shall arise but is not limited to any of the following:
embezzlement, corruption, inefficiency, misbehavior, misuse of power, or
any action that is detrimental to the Association’s image.
(d) The majority
of the members at the hearing meeting shall determine the mode or modes
of discipline.
ARTICLE IV
MONETARY ISSUES
4.01 GENERAL
(a) All monies
shall be duly accounted for by the officer(s) involved.
(b) All valid receipts,
checks, or liability must be in order for all disbursements.
4.02 CHECKS
a) The Financial
Director shall write all Association checks.
b) The President
and the General secretary shall endorse checks.
4.03 REIMBURSEMENT
(a) All valid receipts,
checks, or liability must be in order for all reimbursements.
4.04 DEPOSITS
(a) The Financial
Director is responsible for all deposits after consultations with the President
and the Secretary.
b) Deposits must
be made into the Association Bank Accounts within five working days of
receipt.
4.05 EXPENDITURES
AND WITHDRAWALS
a) The Financial
Director is responsible for all withdrawals after consultations with the
President and the Secretary.
b) Unless otherwise
provided, the general assembly shall be the final authority to authorize
expenditure.
4.06 AUDITS
(a) All officers
responsible for association monies, as determined by appointed auditors,
must cooperate with the auditors whenever the examination of the Association's
account is called for.
4.07 DISCLOSURES
(A) Disclosures
would be done every three months.
ARTICLE V
OFFICES OF THE
ASSOCIATION
5.01 OFFICERS OF
THE ASSOCIATION
The officers of
the Association (also known as the Executive Committee) each of whom shall
be elected by the members shall consist of the following:
(a) President
(b) General Secretary
(c) Financial Director
(d) Publicity Director
(e) Provost (Meeting
Host or whomever is designated to do so)
The members of the Association, as deemed necessary, shall also create more positions, and appoint patrons and patronesses.
5.02 DUTIES OF THE
OFFICERS
(a) The President
shall be the spokesman for the Association and Chief Executive. The President
presides over all meetings and executes policy decisions. In the
absence of the Secretary, he/she shall appoint a member to record minutes
of the meeting.
(b) The General
Secretary shall, in the absence of the President, assume all powers of
the President. The person shall be the custodian of the Association's official
constitution but not limited to all meetings. Carries out those duties
assigned by the President with the approval of the majority of executive
members.
(c) The Secretary
shall record all meetings, read the minute, handle all correspondences
and arrange for meetings in consultation with the Publicity Director. The
person shall be in charge of the Association Secretariat.
(d) The Financial
Director carries out his or her responsibilities as stated in Article IV.
The person keeps accounting records of the Association's funds. The person
also shall provide a financial account to the Association at each meeting
and whenever the need arises. He/She collects and records all the Association's
monies. The person makes annual financial reports, collects registration
fees, annual dues, levies, and donations.
(e) The Provost
maintains peace and order during meetings. The person identifies intended
speakers at all meetings. The host or whomever is designated to do so,
shall serve in this capacity
(f) The Publicity
Director shall be responsible for organizing and maintaining the success
of all the Association's social activities. He/she handles all publicity
needs of the Association approved by the general assembly.
5.03 TERMS OF OFFICE
(a) Officers
shall be elected for a term of two years.
New officers shall
assume office immediately after a general election.
(b) Any officer
whose term expires can be nominated for another term of office.
(c) Each elected
officer shall be limited to two terms in the office to which he is elected.
5.04 VACANCY AND
RESIGNATION
Any vacancy created
by resignation, removal, or death of any officer of the Association shall
be filled during a meeting following such resignation, removal, or death
in cognizance of procedures specified in Article V 5.03.
5.05 ELECTION OF
OFFICERS
(a) Only
fully registered members (i.e. financially up-to-date) of the Association
are eligible to run for office.
(b) Two electoral
officers will be elected by a majority of the members after the nomination
process.
(c) Every
officer of the Association shall be elected by open-secret ballot.
(d) A candidate
shall only be nominated by a financial and active member, and another financial
and active member shall second such a nomination.
(e) There
shall be different nomination and different balloting for each office.
(f) There shall
be a maximum of three nominations for each office.
(g) In all
cases, the majority of votes win.
(h) A candidate
shall be declared elected by acclamation where the nomination is unopposed.
(i) Any nominee
shall have the right to decline a nomination.
(j) Where there
is a tie of votes, the tie shall be broken by repeating the voting amongst
those candidates that are tied.
5.06 COMMITTEES
OF THE ASSOCIATION
(a) The Association's
general assembly shall select committees as necessary.
ARTICLE VI
DISSOLUTION OF
THE ASSOCIATION
6.01
a) All monies and
assets left at the time of dissolution shall go to communities or charity
organizations so identified by a majority of members. Such selected organizations
shall reflect the domicile diversity (in the country of citizenship) of
the members.
b) A committee
shall be appointed to implement the disbursement in pursuant of Article
VI 6.01(a)
ARTICLE VII
CONSTITUTIONAL
AMENDMENTS
7.01
(a) This constitution
shall be amended only at a meeting having at least a majority of the financial
and active members present.
(b) Support for
such amendment must come from two-third of the financial and active members
present.
(C) Any amendment
so ratified shall immediately become an integral part of the constitution.
ARTICLE VIII
MISCELLANEOUS
8.01
(a) A project
shall be embarked on if it has at least two or more votes than other suggested
projects.